Publication date: 2 October 2025
Publication date: 2 October 2025
Request for Tenders
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica, invites tenders for: “The purchase and supply of coal for the 2025/2026 heating season”
Request for Quotations
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica, invites tenders for: “Purchase and supply of coal for the 2025/2026 heating season”
I. Description of the subject of the contract:
1. KOSTKA-type hard coal subject to excise duty (50 tonnes), country of origin: POLAND
The price should include delivery.
Due to the capacity of the cellar, a single delivery is limited to a maximum of 15 tonnes!
2.Deliveries will be made in stages as required to the Museum of Archaeology of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica.
3. Delivery dates: from October 2025 to April 2026, on working days (Monday to Friday) between 9.00 am and 3.00 pm, following notification by telephone or email at least one week in advance.
II. The tender must include the following information:
1. Tenderer’s details (name, address, tax registration number, business registration number).
2. The unit price of KOSTKA hard coal (net and gross price) per tonne, including excise duty, with an indication of the country of origin, delivery and unloading.
3. The tender must be submitted in writing (either as an original document or as a scan of the signed declarations) in Polish.
4. The tender must be drawn up in accordance with Appendix 1 (Tender Form) to the Request for Tenders or using your own template, which must include the same information as in the template provided by the Contracting Authority (Tender Form).
III. Place and deadline for submitting tenders:
1. Please send your tender by post to the following address:
Archaeological Museum of the Middle Odra Region in Zielona Góra
27 Długa Street, 66-008 Świdnica
or by email to: muzeum@muzem-swidnica.org, stating in the subject line
“Tender for the purchase and supply of coal during the 2025/2026 heating season”
2. The deadline is 1 October 2025, by 11.00 am.
IV. The contracting authority will evaluate valid tenders on the basis of the following criteria:
1. Criteria and method for evaluating tenders: price 100%.
Further information:
1. The contracting authority will enter into a contract with the selected contractor once the notice of the contractor’s selection has been issued.
2. Terms of payment – invoice payable within 14 days.
3. If the contractor whose tender has been selected refuses to enter into the contract, the contracting authority may select the next most advantageous tender from among those submitted, without re-evaluating them.
4. The contracting authority does not allow for negotiations.
5. The contracting authority reserves the right to cancel the public procurement procedure at any stage without giving a reason.
6. The person authorised to liaise with contractors: Brygida Bartnicka
7.Information notice regarding data processing
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter referred to as the ‘GDPR’, I hereby inform you that:
The controller of your personal data is the Archaeological Museum of the Middle Odra Region in Zielona Góra, with its registered office in Świdnica, ul. Długa 27, 66-008 Świdnica;
- The Data Protection Officer is BHPEX Sp. z o.o., 10a Kożuchowska Street, 65-364 Zielona Góra
- Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose of a public procurement procedure for the supply of coal up to PLN 130,000.
- The recipients of your personal data will be exclusively entities authorised to obtain personal data under the law.
- Your personal data will be processed until the purpose for which it was collected has been achieved, and thereafter for the period and to the extent required by generally applicable law, including the Act of 14 July 1983 on the National Archival Resources and Archives (Journal of Laws of 2018, item 217, as amended).
- The provision of your personal data is voluntary. Failure to provide your personal data will preclude the conclusion of a contract.
- No automated decisions will be made regarding your personal data, in accordance with Article 22 of the GDPR;
- You have the right to request access to your personal data from the controller, the right to rectify, erase or restrict the processing of your data, the right to object to the processing, and the right to data portability.
Note:
– The right to data portability applies where processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b), and the processing is carried out by automated means;
– The right to erasure does not apply insofar as the processing is necessary for compliance with a legal obligation which requires processing under Union law or the law of the Member State to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Attachments:
Model contract
Tenderer’s form
Publication date: 17 September 2025
Publication date: 17 September 2024
Publication date: 18 September 2024
Request for Tenders
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica, invites tenders for: “The purchase and supply of coal for the 2023/2024 heating season”
I. Description of the subject of the contract:
1. KOSTKA-type hard coal, including excise duty (50 tonnes), country of origin: POLAND
The price should include delivery.
Due to the capacity of the cellar, a single delivery is limited to a maximum of 15 tonnes!
2. Deliveries will be made on an ongoing basis as required to the Museum of Archaeology of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica.
3. Delivery dates: from October 2024 to April 2025, on working days (Monday to Friday) between 9.00 am and 3.00 pm, following notification by telephone or email at least one week in advance.
II. The tender must include the following information:
1. Tenderer’s details (name, address, tax registration number, business registration number).
2. The unit price of KOSTKA hard coal (net and gross price) per tonne, including excise duty, with an indication of the country of origin, delivery and unloading.
3. The tender must be submitted in writing (either as an original document or as a scan of the signed declarations) in Polish.
4. The tender must be drawn up in accordance with Annex 1 (Tender Form) to the Request for Tenders or using your own template, which must contain the same information as in the template provided
by the Contracting Authority (Tender Form).
III. Place and deadline for submitting tenders:
1. Please send your bid by post to the following address:
Archaeological Museum of the Middle Odra Region in Zielona Góra,
27 Długa Street, 66-008 Świdnica or by email to: muzeum@muzem-swidnica.org, with the subject line ‘Tender for the purchase and supply of coal for the 2024/2025 heating season’,
2. The deadline is 10.00 am on 17 September 2024.
IV. The contracting authority will evaluate valid tenders on the basis of the following criteria:1. Kryteria i sposób oceny ofert: cena 100%.
Further information:
1. The contracting authority will enter into a contract with the selected contractor once the notice of the contractor’s selection has been issued.
2. Terms of payment – invoice payable within 14 days.
3.If the contractor whose tender has been selected refuses to enter into the contract, the contracting authority may select the next most advantageous tender from among those submitted, without re-evaluating them.
4. The contracting authority does not allow for negotiations.
5. The contracting authority reserves the right to cancel the public procurement procedure at any stage without giving a reason.
6. The person authorised to liaise with contractors: Brygida Bartnicka
7. Information notice regarding data processing
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of
and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter referred to as the ‘GDPR’, I hereby inform you that:
1. The controller of your personal data is the Archaeological Museum of the Middle Odra Region in Zielona Góra, with its registered office in Świdnica, at ul. Długa 27, 66-008 Świdnica;
2. The Data Protection Officer is BHPEX Sp. z o.o., 10a Kożuchowska Street, 65-364 Zielona Góra
3. Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose of a public procurement procedure for the supply of coal, with a value of up to PLN 130,000.
4. The recipients of your personal data will be limited to those entities authorised to receive personal data in accordance with the law.
5.Your personal data will be processed until the purpose for which it was collected has been achieved, and thereafter for the period and to the extent required by generally applicable law, including the Act of 14 July 1983 on the National Archival Resources and Archives (Journal of Laws of 2018, item 217, as amended).
6. The provision of your personal data is voluntary. Failure to provide your personal data will prevent us from entering into a contract.
7. No automated decisions will be made regarding your personal data, in accordance with Article 22 of the GDPR;
8. You have the right to request access to your personal data from the data controller, the right to have it
rectified, erased or restricted, the right to object to its processing, and the right to data portability.
Please note:
– The right to data portability applies where processing is based on consent
pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b), and the processing is carried out by automated means;
– the right to erasure does not apply in so far as the processing is necessary for compliance with a legal obligation which requires processing under Union law or
the law of the Member State to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested
in the controller.
Attachments:
Model contract
Tenderer’s form
Publication date: 3 September 2024
Replacement of window frames at the Archaeological Museum of the Middle
Odra Region in Świdnica, Lubuskie Province – 10 windows
1. Mode: Standard, subject to negotiation
2. Type of contract: Construction works
3. Contracting Authority: Archaeological Museum of the Middle Oder Region
4. Nr UZP: 2024/BZP 00275231/01
5. Deadline for submitting bids: 2024-04-25 10:00
6. Deadline for the submission of tenders:2024-04-25 10:15
7. Announced on: 2024-04-08
8. The website address for the ongoing procedure, where amendments and clarifications
to the Terms of Reference and other tender documents directly related to this procedure will be made available:
https://ezamowienia.gov.pl/mp-client/search/list/ocds-148610-e1354d32-f58b-11ee-b016-82aaee56c84c
Publication date: 3 August 2023
Publication date: 4 August 2023
REQUEST FOR QUOTATION
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica, invites tenders for: “The purchase and supply of coal for the 2023/2024 heating season”
I. Description of the contract:
1. KOSTKA hard coal, including excise duty (50 tonnes). The price should include delivery. Due to the capacity of the cellar, a single delivery is limited to a maximum of 15 tonnes!
2. Deliveries will be made in stages as required to the Museum of Archaeology of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica.
3. Delivery dates: from September 2023 to January 2024, on working days (Monday to Friday) between 9.00 am and 3.00 pm, following notification by telephone or email at least one week in advance.
II. The tender should include the following information:
1.Tenderer’s details (name, address, tax registration number, business registration number).
2. The unit price of KOSTKA hard coal (net and gross price) per tonne, including excise duty, delivery and unloading.
3. The tender must be submitted in writing (either as an original document or as a scan of the signed declarations) in Polish.
4. The tender must be drawn up in accordance with Appendix 1 (Tender Form) to the Request for Tenders or using your own template, which must include the same information as in the template provided by the Contracting Authority (Tender Form).
III. Place and deadline for submitting tenders:
1. Please send your bid by post to the following address:
Archaeological Museum of the Middle Odra Region in Zielona Góra, ul. Długa 27, 66-008 Świdnica, or by email to: administracja@muzem-swidnica.org, stating in the subject line: ‘Tender for the purchase and supply of coal for the 2023/2024 heating season’,
2. The deadline is 3 August 2023, by 10.00 am.
IV. The contracting authority will evaluate valid tenders on the basis of the following criteria:
1. Criteria and method for evaluating tenders: price 100%.
Further information:
1. The contracting authority will enter into a contract with the selected contractor once the notice of the contractor’s selection has been issued.
2. Terms of payment – invoice payable within 14 days.
3. If the contractor whose tender has been selected refuses to enter into the contract, the contracting authority may select the next most advantageous tender from among those submitted, without re-evaluating them.
4.The contracting authority does not allow for negotiations.
5. The contracting authority reserves the right to cancel the public procurement procedure at any stage without giving a reason.
6. The person authorised to liaise with contractors: Brygida Bartnicka
7. Information notice regarding data processing
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter referred to as the ‘GDPR’, I hereby inform you that:
1. The controller of your personal data is the Archaeological Museum of the Middle Odra Region in Zielona Góra, with its registered office in Świdnica, at ul. Długa 27, 66-008 Świdnica;
2. The Data Protection Officer is BHPEX Sp. z o.o., 10a Kożuchowska Street, 65-364 Zielona Góra
3. Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose of a public procurement procedure for the supply of coal, with a value of up to PLN 130,000.
4. The recipients of your personal data will be limited to those entities authorised to receive personal data in accordance with the law.
5. Your personal data will be processed until the purpose for which it was collected has been achieved, and thereafter for the period and to the extent required by generally applicable law, including the Act of 14 July 1983 on the National Archival Resources and Archives (Journal of Laws of 2018, item 217, as amended).
6. The provision of your personal data is voluntary. Failure to provide your personal data will prevent us from entering into a contract.
7. No automated decisions will be made regarding your personal data, in accordance with Article 22 of the GDPR;
8. You have the right to request access to your personal data from the data controller, the right to have it rectified, erased or restricted, the right to object to its processing, and the right to data portability.
Note:
– The right to data portability applies where processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b), and the processing is carried out by automated means;
-The right to erasure does not apply insofar as the processing is necessary for compliance with a legal obligation which requires processing under Union law or the law of the Member State to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Attachments:
Tender form
Sample contract
Publication date: 17 July 2023
Publication date: 18 July 2023
REQUEST FOR QUOTATION
Purchase and delivery of a brand-new passenger car for a procurement procedure conducted outside the scope of the Public Procurement Law, with a value of less than PLN 130,000 net
I. THE CONTRACTING AUTHORITY
Archaeological Museum of the Middle Odra Region
27 Długa Street
66-008 Świdnica
Tax ID: 973-04-65-696
Website: http://www.muzeum-swidnica.org/
Contact person: Brygida Bartnicka, email: muzeum@muzeum-swidnica.org, tel. 68 327 31 13
II. DESCRIPTION OF THE ITEM TO BE PURCHASED
1. The subject of the contract is the purchase and delivery of a brand-new passenger car, manufactured in 2023, for the needs of the Archaeological Museum of the Middle Oder Region.
2. Required parameters:
- Maximum length of the load compartment up to the second row of seats or up to the partition, if the vehicle is fitted with one (please specify the exact dimensions)
- Rear swing doors, opening to 180 degrees – essential
- Load space height to the roof of not less than 1200 mm (please specify exact dimensions)
- Power-assisted steering
- Airbags for at least the driver and front passenger
- Manual or automatic air conditioning (please specify specifications)
3. A detailed description of the subject matter of the contract is set out in Annex 2 to the Request for Quotations – Detailed description of the subject matter of the contract (COMPARISON TABLE OF THE SUBJECT MATTER OF THE CONTRACT OFFERED AGAINST THE CONTRACTING AUTHORITY’S REQUIREMENTS).
4. The maximum amount that the Contracting Authority intends to allocate to finance the contract is PLN 155,000.00 gross.
The Contracting Authority reserves the right not to consider any tenders where the total gross price for the performance of the contract exceeds PLN 155,000.00 gross.
5. The Contracting Authority reserves the right to amend the content of the request for proposals or the relevant annexes thereto (including the description of the subject matter of the contract) before the deadline for the submission of tenders, and shall inform the Contractors bidding for the contract by publishing the relevant information on the website where the request for proposals was posted.
III. ORDER DELIVERY TIME
1. Delivery of the car by 31 July 2023
2. Place of performance:
- Delivery to the Ordering Party’s premises – the Archaeological Museum of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica.
3. Terms of payment:
- 14 days from the date on which the Customer receives a correctly issued VAT invoice.
IV. CONDITIONS FOR PARTICIPATION IN THE PROCEDURE
The contractor must meet all of the following conditions:
1. To accept all the terms and conditions of this Request for Quotation without reservation.
2. To hold the necessary authorisations to carry out specific activities or operations, where the law requires such authorisations to be held.
3. be in a financial position that enables them to fulfil the contract in its entirety.
4. The contract must be completed by 31 July 2023.
5. Have at least one service centre located no more than 50 km from the contracting authority’s premises (please provide the addresses of the service centres), where it is possible to carry out all
the work required to honour the warranty, in particular maintenance, technical inspections, servicing and repairs.
6. Any tenderer who does not meet the requirements will be excluded from the procedure. Compliance with the conditions for participation in the procedure will be assessed on a pass/fail basis.
7.Compliance with the above conditions will be assessed on the basis of the information contained in the Tender Form (Annexes 1 and 2 to the Request for Tenders).
V. DEADLINE AND METHOD FOR SUBMITTING A TENDER
1. Tenders must be submitted by 10.00 am on 17 July 2023
2. Please send your tender and supporting documents electronically to the following email address: muzeum@muzeum-swidnica.org, stating ‘Tender – car delivery’ in the subject line.
3. Once the deadline for submitting tenders has passed, the Contracting Authority will examine and evaluate them in accordance with the rules set out in this invitation to tender.
VI. CRITERIA FOR EVALUATING TENDERS
When selecting the most advantageous tender, the Contracting Authority will be guided by the following criteria:
1. Only bids that have not been rejected and that meet all the formal requirements set out in the Request for Proposals will be assessed against the criteria below.
2. Bids will be evaluated solely on the basis of the criteria set out below:
Gross price – 60 points – 60%
Equipment (as per Appendix 2) – 40 points – 40%
3. The tender that receives the highest number of points will be deemed the most favourable.
4. The maximum number of points that a tender can be awarded is 100.
5. If it is not possible to select the most advantageous tender because two or more tenders have received the same total score in the procedure, the Contracting Authority shall consider the tender with the lower price to be the most advantageous. If the most advantageous tender cannot be selected because tenders with the same price have been submitted, the Contracting Authority shall invite the Contractors who submitted those tenders to
submit supplementary tenders within a time limit set by the Contracting Authority. When submitting supplementary tenders, Contractors may not offer prices higher than those offered in the tenders already submitted.
6. The method of awarding points for each criterion:
1) Points for the ‘Gross price’ criterion will be calculated using the following formula:
Number of points = (price of the lowest bid / price of the bid under consideration) × 60
The final result of this calculation will be rounded to two decimal places;
2)Points under the criterion set out in Annex 2
Points will be awarded by means of a comparative analysis of the tenders submitted in the procedure. The contractor offering the highest standard of additional equipment
will be awarded the maximum number of points available under this criterion. The remaining contractors will receive a number of points proportional to their ranking in the comparison.
Points will be awarded on the basis of the contractor’s declaration contained in the Tender Form, constituting Annex 1 and Annex 2.
The contracting authority wishes to emphasise that the absence of a declaration in this regard will result in 0 points being awarded for this criterion, whilst the contract will specify the deadline
for completion of the contract.
VII. NOTES
The contracting authority reserves the right to cancel the procedure at any stage and at any time.
VIII. INFORMATION NOTICE REGARDING DATA PROCESSING
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of
and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter referred to as the ‘GDPR’,
I hereby inform you that:
1. The controller of your personal data is the Archaeological Museum of the Middle Odra Region in Zielona Góra, with its registered office in Świdnica, at ul. Długa 27, 66-008 Świdnica;
2. The Data Protection Officer is BHPEX Sp. z o.o., 10a Kożuchowska Street, 65-364 Zielona Góra
3. Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose of a public procurement procedure for the supply of a car, with a value of up to PLN 130,000.
4. The recipients of your personal data will be limited to entities authorised to receive such data under the law.
5. Your personal data will be processed until the purpose for which it was collected has been achieved, and thereafter for the period and to the extent required by applicable
applicable law, including the Act of 14 July 1983 on the National Archival Resources and Archives (Journal of Laws of 2018, item 217, as amended).
6. The provision of your personal data is voluntary. Failure to provide your personal data will prevent us from entering into a contract.
7. No automated decisions will be made regarding your personal data, in accordance with Article 22 of the GDPR;
8. You have the right to request access to your personal data from the data controller, the right to have it rectified, erased or restricted, the right to object to
its processing, and the right to data portability.
Note:
– The right to data portability applies where processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b),
and the processing is carried out by automated means;
– the right to erasure does not apply in so far as the processing is necessary for compliance with a legal obligation which requires processing under Union law or
the law of the Member State to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
IX. APPENDICES:
| 1. Quotation form | Download |
| 2.Table showing the compliance of the tendered item with the contracting authority’s requirements – description of criterion | Download |
Publication date: 3 July 2023
Information regarding the non-selection of a bid – Pobierz
Publication date: 6 June 2023
NOTICE OF SALE
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica
(the seller) invites tenders for the purchase of a Citroën Berlingo passenger car, starting price:
PLN 1,500 gross
I. Course description :
1. make/model: Citroën Berlingo
registration number: FZI S313
year of manufacture: 2004
engine: 1.4 8v 75 hp petrol
mileage: 146,800
Defects: damaged rear torsion beam (in this condition, the vehicle is unfit for further
use), no MOT.
2. The vehicle’s technical specifications are available at the Seller’s premises – the
Archaeological Museum of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica – at the
reception of the administration building and on the Seller’s Public Information Bulletin website
3. The vehicle may be viewed at the Seller’s premises from the time bids are submitted: Monday to
Friday, from 9.00 am to 3.00 pm.
II. The tender should include the following information:
1. Tenderer’s details (name, address, tax registration number, business registration number)
2. The purchase price offered
3. Declaration confirming that I have inspected the condition of the vehicle and read the terms and conditions of the sale
4. The tender must be submitted in writing (either as an original or a scan of the signed declarations), in
Polish.
4. The tender must be drawn up in accordance with Annex 1 (Tender Form) to the notice or
using your own template, which must contain the same information as in the template provided by
the Contracting Authority (Tender Form).
5. Tender validity period: 30 days from the date of submission of tenders
III. Place and deadline for submitting tenders:
1. Please send your bid by post to the following address:
Archaeological Museum of the Middle Oder Region in Zielona Góra,
27 Długa Street, 66-008 Świdnica
or by email to: muzeum@muzem-swidnica.org, stating “Bid for the purchase of
a vehicle” in the subject line
2. The deadline is 12 noon on 5 June 2023.
IV. The contracting authority will evaluate valid tenders on the basis of the following criteria:
1. Criteria and method for evaluating tenders: price 100% – the tenderer who has offered the highest
price wins
Further information:
1. The contracting authority will enter into a contract with the selected contractor once the notice of the contractor’s selection has been issued.
2.If bidders have offered the same price, the Seller is free to choose between the bids
or may continue the sale by holding an auction between those bids
3.If the contractor whose tender has been selected refuses to enter into the contract, the contracting authority
may select the next most advantageous tender from among those submitted, without
re-evaluating them.
4. The buyer is obliged to pay the purchase price by the deadline set by the seller.
4. The contracting authority does not allow for negotiations.
5. The contracting authority reserves the right to cancel the public procurement procedure
at any stage of the process without giving a reason.
6. The person authorised to liaise with contractors: Brygida Bartnicka
7. Information notice regarding data processing
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of
27 April 2016 on the protection of natural persons with regard to the processing of
personal data and on the free movement of such data, and repealing Directive 95/46/EC
(General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter ‘GDPR’,
I hereby inform you that:
1. The controller of your personal data is the Archaeological Museum of the Middle
Oder Region in Zielona Góra, with its registered office in Świdnica, ul. Długa 27, 66-008 Świdnica;
2. The Data Protection Officer is BHPEX Sp. z o.o., 10a Kożuchowska Street, 65-364
Zielona Góra
3. Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose
of a public procurement procedure for the supply of coal, with a value of up to PLN 130,000.
4. The recipients of your personal data will be limited to entities authorised to obtain
personal data in accordance with the law.
5. Your personal data will be processed until the purpose for which it was collected has been achieved, and
thereafter for the period and to the extent required by the provisions of generally
applicable law, including the Act of 14 July 1983 on the National
and Archives (Journal of Laws of 2018, item 217, as amended).
6. The provision of your personal data is voluntary. Failure to provide
your personal data will prevent us from entering into a contract.
7. No decisions regarding your personal data will be made by automated means,
in accordance with Article 22 of the GDPR;
8. You have the right to request access to your personal data from the data controller, the right to have it
rectified, erased or to restrict its processing, the right to object to
its processing, and the right to data portability.
Note:
– The right to data portability applies where processing is based on consent
pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b),
and the processing is carried out by automated means;
– The right to erasure does not apply insofar as the processing is necessary
for compliance with a legal obligation which requires processing under Union law or
the law of the Member State to which the controller is subject, or for the performance of a task
carried out in the public interest or in the exercise of official authority vested
in the controller.
Attachments:
| 1. Tenderer’s form | Download |
| 2. Handover and acceptance report | Download |
| 3. Vehicle technical specifications | Download |
| 4. Sample contract | Download |
Publication date: 23 May 2023
Information regarding the opening of tenders | Form for selecting the most favourable bid |
| Download Publication date: 1 September 2022 | Download Publication date: 2 September 2022 |
REQUEST FOR QUOTATIONS
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica, invites tenders for: “The purchase and supply of coal for the 2023 heating season.”
I. Description of the contract:
1. KOSTKA-type hard coal, including excise duty (30 tonnes).
The price should include delivery.
Due to the capacity of the cellar, a single delivery is limited to a maximum of 20 tonnes!
2. Deliveries will be made in stages as required to the Museum of Archaeology of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica.
3. Delivery dates: from September 2022 to December 2022, on working days (Monday to Friday) between 8.00 am and 4.00 pm, following notification by telephone or email at least one week in advance.
II. The tender should include the following information:
1. Tenderer’s details (name, address, tax registration number, business registration number).
2. The unit price of KOSTKA hard coal (net and gross price) per tonne, including excise duty, delivery and unloading.
3. The tender must be submitted in writing (either as an original document or as a scan of the signed declarations) in Polish.
4. The tender must be drawn up in accordance with Appendix 1 (Tender Form) to the Request for Tenders or using your own template, which must include the same information as in the template provided by the Contracting Authority (Tender Form).
III.Place and deadline for submitting tenders:
1. Please send your bid by post to the following address:
Archaeological Museum of the Middle Odra Region in Zielona Góra,
27 Długa Street, 66-008 Świdnica
or by email to: administracja@muzem-swidnica.org, with the subject line ‘Tender for the purchase and supply of coal for the 2023 heating season’,
2. The deadline is 1 September 2022, by 10.00 am.
IV. The contracting authority will evaluate valid tenders on the basis of the following criteria:
1. Criteria and method for evaluating tenders: price 100%.
Further information:
1. The contracting authority will enter into a contract with the selected contractor once the notice of the contractor’s selection has been issued.
2. Terms of payment – invoice payable within 14 days.
3. If the contractor whose tender has been selected refuses to enter into the contract, the contracting authority may select the next most advantageous tender from among those submitted, without re-evaluating them.
4. The contracting authority does not allow for negotiations.
5. The contracting authority reserves the right to cancel the public procurement procedure at any stage without giving a reason.
6. The person authorised to liaise with contractors: Brygida Bartnicka
7. Information notice regarding data processing
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter referred to as the ‘GDPR’, I hereby inform you that:
1. The controller of your personal data is the Archaeological Museum of the Middle Odra Region in Zielona Góra, with its registered office in Świdnica, at ul. Długa 27, 66-008 Świdnica;
2. Inspektorem ochrony danych osobowych jest BHPEX Sp. z o.o., ul. Kożuchowska 10a, 65-364 Zielona Góra.
3. Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose of a public procurement procedure for the supply of coal, with a value of up to PLN 130,000.
4.The recipients of your personal data will be limited to entities authorised to receive such data under the law.
5. Your personal data will be processed until the purpose for which it was collected has been achieved, and thereafter for the period and to the extent required by generally applicable law, including the Act of 14 July 1983 on the National Archival Resources and Archives (Journal of Laws of 2018, item 217, as amended).
6. The provision of your personal data is voluntary. Failure to provide your personal data will prevent us from entering into a contract.
7. No automated decisions will be made regarding your personal data, in accordance with Article 22 of the GDPR;
8. You have the right to request access to your personal data from the data controller, the right to have it rectified, erased or restricted, the right to object to its processing, and the right to data portability.
Please note:
– The right to data portability applies where processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b), and the processing is carried out by automated means;
– The right to erasure does not apply insofar as the processing is necessary for compliance with a legal obligation which requires processing under Union law or the law of the Member State to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Attachments:
- Tenderer’s form
- Model contract
Date of publication: 18 August 2022
| Information regarding the opening of tenders | Form for selecting the most favourable bid |
| Download | Download |
Request for Tenders
The Archaeological Museum of the Middle Odra Region in Zielona Góra, based in Świdnica, invites tenders for: “The purchase and supply of coal for the 2022 heating season.”
I. Description of the contract:
1. ORZECH hard coal, subject to excise duty (50 tonnes).
The price should include delivery.
Due to the capacity of the cellar, a single delivery is limited to a maximum of 20 tonnes!
2.Deliveries will be made in stages as required to the Museum of Archaeology of the Middle Odra Region, 27 Długa Street, 66-008 Świdnica.
3. Delivery dates: from January 2022 to December 2022, on working days (Monday to Friday) between 8.00 am and 4.00 pm, following notification by telephone or email at least one week in advance.
II.The tender should include the following information:
1. Tenderer’s details (name, address, tax registration number, business registration number).
2. The unit price of ORZECH I hard coal (net and gross price) per tonne, inclusive of excise duty, delivery and unloading.
3. The tender must be submitted in writing (either as an original document or as a scan of the signed declarations) in Polish.
4. The tender must be drawn up in accordance with Appendix 1 (Tender Form) to the Request for Tenders or using your own template, which must include the same information as in the template provided by the Contracting Authority (Tender Form).
III. Place and deadline for submitting tenders:
1. Please send your bid by post to the following address:
Archaeological Museum of the Middle Odra Region in Zielona Góra,
27 Długa Street, 66-008 Świdnica
or by email to: administracja@muzeum-swidnica.org, with the subject line ‘Tender for the purchase and supply of coal for the 2022 heating season’,
2. The deadline is 10.00 am on 18 January 2022.
IV. The contracting authority will evaluate valid tenders on the basis of the following criteria:
1. Criteria and method for evaluating tenders: price 100%.
Further information:
1. The contracting authority will enter into a contract with the selected contractor once the notice of the contractor’s selection has been issued.
2. Terms of payment – invoice payable within 14 days.
3.If the contractor whose tender has been selected refuses to enter into the contract, the contracting authority may select the next most advantageous tender from among those submitted, without re-evaluating them.
4. The contracting authority does not allow for negotiations.
5. The contracting authority reserves the right to cancel the public procurement procedure at any stage without giving a reason.
6. The person authorised to liaise with contractors: Brygida Bartnicka
7. Information notice regarding data processing
In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU L 119, 4 May 2016, p. 1), hereinafter referred to as the ‘GDPR’, I hereby inform you that:
- The controller of your personal data is the Archaeological Museum of the Middle Odra Region in Zielona Góra, with its registered office in Świdnica, ul. Długa 27, 66-008 Świdnica;
- The Data Protection Officer is BHPEX Sp. z o.o., ul. Kożuchowska 10a, 65-364 Zielona Góra;
- Your personal data will be processed on the basis of Article 6(1)(b) and (f) of the GDPR for the purpose of a public procurement procedure for the supply of coal up to PLN 130,000;
- The recipients of your personal data will be exclusively entities authorised to obtain personal data under the provisions of the law;
- Your personal data will be processed until the purpose for which it was collected has been achieved, and thereafter for the period and to the extent required by generally applicable law, including the Act of 14 July 1983 on the National Archival Resources and Archives (Journal of Laws of 2018, item 217, as amended);
- The provision of your personal data is voluntary. Failure to provide your personal data precludes the conclusion of a contract;
- No automated decisions will be made regarding your personal data, in accordance with Article 22 of the GDPR;
- You have the right to request access to your personal data from the controller, the right to rectify, erase or restrict the processing of your data, the right to object to the processing, and the right to data portability.
Note:
– The right to data portability applies where processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a), or on a contract pursuant to Article 6(1)(b), and the processing is carried out by automated means;
– The right to erasure does not apply insofar as the processing is necessary for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Attachments:
1. Tenderer’s form Download
2. Sample contract Download
